Project background

Petit Bateau Japan was looking for an ERP and a POS system which allowed them to manage real–time their overall retail operations from the head office down to the stores. Petit Bateau Japan concluded that Microsoft Dynamics NAV and LS Retail the add-on solution developed for the retail industry, would best suit their needs, as they could provide in the standard version all the necessary functionalities to cover the POS, Stores, head-office, warehouse and accounting functions. Moreover the fact that Microsoft Dynamics NAV is widely implemented world-wide gave confidence to Petit Bateau that this package could also be implemented in other subsidiaries, if the need arose.

Financial management issues

In the previous system, the supply chain staff prepared monthly sales and inventory reports at the end of each month to be used by the finance department for its monthly closing. As far as the wholesale activity is concerned, the data was prepared in Excel format which made it difficult to reconcile timely.

IT system issues

  • The previous system did not allow one store to access inventory data in another store or in the warehouse
  • The POS and the inventory management systems had been used for 10 years and they needed to be replaced with new technology
  • The previous system could only be accessed by a person with system administration skills and therefore each department had to go through that person to get the analysis reports they needed
  • In the previous system, replenishment computation was processed manually after the person in charge of the supply chain gathered all the necessary information for data analysis from the system administrator. Due to the volume of data processed, it was necessary to automate this process

Selecting the New System

The new system had to cover as much functionality as possible in its standard version. Microsoft Dynamics NAV and LS Retail emerged as the solution that could cover many of the required functionalities in the standard versions, therefore reducing the need for customization and ensuring to keep the implementation within the planned time frame and budget. With the addition of a powerful reporting tool, Jet Reports for NAV, the #1 reporting application sold last year worldwide, PETIT BATEAU Japan is now able to effectively analyze its sales at the product and at the POS level

Conclusions and Benefits

  • Necessary data is now accessible real–time by using the standard functions of Microsoft Dynamics NAV. The NAV unique functions that allow to copy and paste to MS Excel are very convenient for users
  • Store sales statements can be posted automatically on a daily basis therefore reducing the accountant’s workload
  • It is possible to set-up sales discounts for specific time periods
  • The use of the CRM functionality enables sales analysis at the customer level
  • As a result of the integration of store sales, purchases, stock and wholesale sales in the same system, time for data input and to investigate discrepancies has been tremendously reduced
  • Store can access their own stock as well as stock in other stores or in the warehouse
  • Thanks to the many attributes included in the item master, flexible data analysis can be performed
  • Price discount settings such as Mix and Match have reduced manual entries at the POS level